Frequently Asked Questions
- When will Virtual AHA take place?
- What will the virtual event look like?
- How does my company sign up to participate in the Virtual AHA Exhibit Hall?
- What if my company already reserved a booth or sponsorship for AHA 2021 in Seattle?
- What are the different options for our Virtual AHA Exhibit Hall participation?
- What will the Virtual AHA Exhibit Booth include?
- How does my company set up our Virtual AHA Exhibit Booth?
- Will exhibitors be able to track attendees accessing their page/links, etc.?
- How can I take advantage of my $2000 worth of advertising in AHA publications?
- Can I still advertise in the Annual Meeting Program?
- How will sponsors be recognized?
- How long will the Virtual Exhibit Hall information be available to attendees?
- Should our company develop a custom webpage that is geared toward AHA attendees?
- Can we do our own prize drawings?
- What are the important deadlines to remember?
- How can I maximize my presence at Virtual AHA?
- Who can I call for help?
Take a moment to review the following information and contact us for answers to any additional questions:
Angela Chybik, Exhibit Sales, T: 630-929-8915, AChybik@heiexpo.com
AHA Annual Meeting Exhibits Management and Sales
98 E. Chicago Avenue
Westmont, IL 60559-1559
T: 630-434-7779 F: 630-434-1216
AHA@heiexpo.com
1. When will Virtual AHA take place?
Virtual AHA is a continuous suite of virtual content running from late Summer 2020 through June 30, 2021. The AHA Virtual Exhibit Hall, webinars, and other events will be available online during this time. The Virtual Exhibit Hall opened on October 1, 2020, and will remain online through June 30, 2021.
2. What will the Virtual Event look like?
The Virtual AHA will consist of an online website and mobile app platforms.
Virtual AHA attendees and all web users will be able to access content from the site including pre-recorded and live sessions, AHA Virtual Exhibit Hall booths, and more.
3. How does my company sign up to participate in the Virtual AHA Exhibit Hall?
Companies can connect to historians from across the country looking to purchase materials for teaching, research, and more by completing the online application at http://www.historians.org/boothorders.
Exhibitor package sales are ongoing, but we encourage you to sign up now to get the most out of your investment!
4. What if my company already reserved a booth or sponsorship for AHA 2021 in Seattle?
If you have already reserved a booth at the canceled AHA annual meeting, we encourage you to apply your deposit toward the costs of a Virtual AHA exhibitor or sponsor package. You can do this by completing the form above. If you do require a refund, or would like to transfer your exhibit reservation to the 2022 annual meeting in New Orleans, contact ltownsend@historians.org by September 30, 2020.
5. What are the different options for our Virtual AHA Exhibit Hall participation?
See this page for details on the Gold, Silver, Bronze and Supporting Exhibitor packages.
6. What will the Virtual AHA Exhibit Booth include?
See the Virtual Exhibit Hall at this link. Virtual Exhibit Booths will consist of:
- Booth icon placement on the main AHA Virtual Exhibit Hall page (size and placement dependent on package purchased)
- A dedicated webpage for your booth, featuring:
- Company logo
- Product/service description
- Weblink to company’s website (exhibitors can develop custom webpages on their site geared toward AHA attendees)
- Company contact information
- Social media links
- Product images
7. How does my company set up our Virtual AHA Exhibit Booth?
See instructions below for setting up your Virtual AHA Exhibit Booth.
Where should I submit my content?
Upload all text files, images, logos, and instructions here. You may upload as many files as you like.
What is the deadline for submitting my content?
The Virtual Exhibit Hall went live on October 1, so we encourage you to submit your content as soon as possible. We'll publish it within a few days of receiving it.
What content should I submit for my storefront on the Virtual Exhibit Hall page?
All virtual storefronts should include a logo. The size limit is 600x250px for Gold Exhibitors and 300x150px for Silver, Bronze, and Supporting Exhibitors. Gold and Silver storefronts also include introductory text from the exhibitor; the length limit is 100 words for Gold Exhibitors and 50 words for Silver Exhibitors.
What content should I submit for my dedicated Virtual Exhibit Booth page?
There are a lot of options here! Every booth page will include a fixed left sidebar with general Virtual AHA content and a badge displaying your Exhibitor level; the AHA's regular website header and footer; and a page title, which will be the name of your company. Beyond that, the content on the page is up to you. We recommend including at least your logo, some text, and a link to your website. Other ideas include additional images and links, embedded videos (you’ll host the video yourself, but share the html/iframe code with us), and more. Be creative! The only limitations are technical ones: we are building the booth pages in our website software, which places some limits on what visual components we can include. Please limit total content width to 800px, and the total number of images to eight. Also note that we may have to resize items to make them fit correctly on the page. If you'd like something complicated, send us a piece of iframe code and we'll try to make it work in our software. You can see a basic mockup of a booth here.
When you submit your content, make sure to include written instructions for where and how you'd like all the items placed. A screenshot or diagram is even better!
Will I be able to review a draft of my booth?
For review and confirmation, we will provide you with a link to your booth once it is completed. Feel free to let us know what corrections need to be made at that time.
Can I change the content of my booth after I submit it?
While we are happy to change the content of your booth during the eight-month period of Virtual AHA, staff time concerns dictate that we limit the number of times we do so. Other than for factual errors, we can update the content of your booth only once every three months.
Who should I contact if I have questions?
Contact Jeremy C. Young, AHA Communications and Marketing Manager, at jyoung@historians.org with any questions or concerns.
8. Will exhibitors be able to track attendees accessing their page/links, etc.?
We can provide traffic reports for your booth and links, but reports on individual users will not be available.
9.How can I take advantage of my $2000 worth of advertising in AHA publications?
After completing your exhibit booth order, you will be taken to a form that will allow you to select your preferred advertising options.
10. Can I still advertise in the Annual Meeting Program?
Although the AHA’s 2021 annual meeting has been canceled, we will still provide a PDF version of the program to all AHA members and accepted presenters. See this page for information on advertising in the annual meeting Program.
11. How will sponsors be recognized?
See this page for sponsor package benefits.
12. How long will the Virtual Exhibit Hall information be available to attendees?
The Virtual AHA site launched on October 1, 2020. Information will remain accessible to attendees and all Web users through June 30, 2021.
13. Should our company develop a custom webpage that is geared toward AHA attendees?
Ideally, yes. Exhibitors are encouraged to create an experience where they can engage virtually with attendees. Incentivize visitors to your booth and website through giveaways, show specials, and more. Scavenger hunts, trivia and other contests are good ways to engage attendees. Game entries or newsletter sign-ups = leads!
14. Can we do our own prize drawings?
Yes, prize drawings are a great way to capture lead data while engaging attendees.
You may include a link to an external site your company creates (e.g. a survey, a web form, etc.)
15. What are the important deadlines to remember?
Deadline to purchase advertising for the annual meeting Program – September 18, 2020
Deadline to submit advertising content for the annual meeting Program – September 25, 2020 (late submissions will be charged a $150 fee)
AHA Virtual Exhibit Hall opened – October 1, 2020
Deadline to submit ad reservations for AHA publications – November 1, 2020 (unless overall package is purchased after this date)
AHA Virtual Exhibit Hall closes – June 30, 2021
16. How can I maximize my presence at Virtual AHA?
Maximize your organization’s exposure with a sponsorship. AHA offers a number of sponsorship opportunities and are happy to work with you to develop advertising suited to your needs. For more information on sponsorship options please contact advertising@historians.org.
Exhibitors are also encouraged to host their own virtual events, which could include coffee talks, stretch breaks, game nights, or happy hours. This is an excellent way to connect with potential authors ready to pitch their projects.
AHA Sales Office
98 E. Chicago Avenue
Westmont, IL 60559-1559
T: 630-434-7779
F: 630-434-1216
AHA@heiexpo.com
Angela Chybik, Exhibit Sales, AChybik@heiexpo.com
Kelly Hohman, Exhibitor Service Representative, AHA@heiexpo.com
American Historical Association
400 A St. SE
Washington, DC 20003
T: 202-544-2422
F: 202-544-8307
info@historians.org
Login assistance helpdesk@historians.org
Advertising and sponsorship advertising@historians.org